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Experience as Bilingual Office Manager, Executive Assistant, Virtual Assistant and Translator

Competencies:

-Adapt to changes in challenging environments
-Business Acumen
-Customer Relationship Satisfaction
-Leadership
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Owner/Freelancer
Virtual Personal Assistant & Certified Translator
March 17, 2014 – Present

Provide virtual assistance and translations to business executives. Some are Daily calendar management, Expense reports, Translations, Edit & proofread documents, Data entry, Make invoices, Answer emails and follow up accordingly, Flight schedules, Hotel reservations, Agenda while traveling, Event Coordination, Project Management, Lifestyle coordination.

Host their visits in Panama City.

JP Morgan Chase Bank – Panama Representative Office
Executive Assistant /Office Manager to the Panama Office
August 16, 2011 – March 12, 2014

I performed a variety of activities that collectively contributed to the functionality of the Panama office.

Host executive guest visits
Internal & external event planning
Make corporate travel arrangements, ground transportation, lodging, meetings and agendas at the country visited

Office organization
I am the first point of contact and I am in charge to ensure the office is well organized at all times (clean desk, lunch, meeting rooms, etc.)
    Maintenance, including supervising external contractors, vendors, and performing quality control inspections
    General use, including assisting in space planning and seating assignments and regularly updating floor plans
    Plan outsourced building services where applicable (e.g. Cleaning, catering)
    Provide direct assistance and back-up support to department managers and teammates across range of office services areas
    Provide administrative follow-up and assistance in practical implementation of policies

Purchasing and contracting Coordination
    Develop and maintain professional partnerships with main suppliers (e.g. food, drinks)
    Oversee supply inventory (e.g., office supplies, printer toner, business cards), including processing purchase orders
    Monitor budget by gathering and organizing financial information; scheduling expenditures
    Provide administrative follow-up as filing, billing, quality survey, etc.
    Search for continuous trade-off between cost control and high quality level

Real estate coordination
    Act as liaison with building management in select aspects of facilities administration, i.e., electrical, lighting, AC maintenance, etc.
    Ensure that all logistic matters are perfectly under control (furnishings, decoration, internal move, clean up, etc.)

Special Office Services projects
Work and complete projects and special assignments by establishing objectives; determining
priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

Human Resources
    Organize orientation and request access needed for new staff members
    Prepare and keep track of the employee attendance
    Coordinate and schedule candidates interviews

Dell Panama
Executive Assistant to the General Manager and Executive Director of Multicountry Sales (Central & South America, the Caribbean & Panama)
May 19, 2003 – August 15, 2011
Maintain calendar and provide high‐level administrative support for the Executive Director of Sales
Make travel arrangements, ground transportation and agendas at the country visited
Manage General Manager’s affairs including arranging appointments, communicating with
    costumers, coordinating domestic and international travel with multiple stops, and submitting
    expense reports
Planning of our Recognition Events for 500 people and offsite activities form 150 people
Solely organized details for special events in and out the company, including catering, search and
approve venue, selected gifts, flyer’s design, etc. Experience coordinating and working with corporate vendors.
Coordinate details for complex international travel involving multiples schedules utilizing Dell preferred
    travel agency.
Coordinate and set up of internal meetings and conference calls, as well as Team Building activities
Create and maintain complex spreadsheets for various purposes such as travel budgeting, expense
    report, etc.
Organize detailed activities of Senior Staff meetings in addition to the schedule coordination and the
    conference room reservations
Advanced in handling multiple tasks and projects with deadlines
Effective team player, very proficient working on independent projects
Assist with highly confidential documents
Work with various departments to achieve project objectives
Facilitate onsite and offsite meetings
Host executive guest visits, help while on site and serve as Executive Assistant for them during their visit","rawText":"Sekyr & Co. Owner/Freelancer Virtual Personal Assistant & Certified Translator March 17, 2014 – Present Provide virtual assistance and translations to business executives. Some are Daily calendar management, Expense reports, Translations, Edit & proofread documents, Data entry, Make invoices, Answer emails and follow up accordingly, Flight schedules, Hotel reservations, Agenda while traveling, Event Coordination, Project Management, Lifestyle coordination. Host their visits in Panama City. JP Morgan Chase Bank – Panama Representative Office Executive Assistant /Office Manager to the Panama Office August 16, 2011 – March 12, 2014 I performed a variety of activities that collectively contributed to the functionality of the Panama office. Host executive guest visits Internal & external event planning Make corporate travel arrangements, ground transportation, lodging, meetings and agendas at the country visited Office organization I am the first point of contact and I am in charge to ensure the office is well organized at all times (clean desk, lunch, meeting rooms, etc.)  Maintenance, including supervising external contractors, vendors, and performing quality control inspections  General use, including assisting in space planning and seating assignments and regularly updating floor plans  Plan outsourced building services where applicable (e.g. Cleaning, catering)  Provide direct assistance and back-up support to department managers and teammates across range of office services areas  Provide administrative follow-up and assistance in practical implementation of policies Purchasing and contracting Coordination  Develop and maintain professional partnerships with main suppliers (e.g. food, drinks)  Oversee supply inventory (e.g., office supplies, printer toner, business cards), including processing purchase orders  Monitor budget by gathering and organizing financial information; scheduling expenditures  Provide administrative follow-up as filing, billing, quality survey, etc.  Search for continuous trade-off between cost control and high quality level Real estate coordination  Act as liaison with building management in select aspects of facilities administration, i.e., electrical, lighting, AC maintenance, etc.  Ensure that all logistic matters are perfectly under control (furnishings, decoration, internal move, clean up, etc.) Special Office Services projects Work and complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans. Human Resources  Organize orientation and request access needed for new staff members  Prepare and keep track of the employee attendance  Coordinate and schedule candidates interviews Dell Panama Executive Assistant to the General Manager and Executive Director of Multicountry Sales (Central & South America, the Caribbean & Panama) May 19, 2003 – August 15, 2011 Maintain calendar and provide high‐level administrative support for the Executive Director of Sales Make travel arrangements, ground transportation and agendas at the country visited Manage General Manager’s affairs including arranging appointments, communicating with costumers, coordinating domestic and international travel with multiple stops, and submitting expense reports Planning of our Recognition Events for 500 people and offsite activities form 150 people Solely organized details for special events in and out the company, including catering, search and approve venue, selected gifts, flyer’s design, etc. Experience coordinating and working with corporate vendors. Coordinate details for complex international travel involving multiples schedules utilizing Dell preferred travel agency. Coordinate and set up of internal meetings and conference calls, as well as Team Building activities Create and maintain complex spreadsheets for various purposes such as travel budgeting, expense report, etc. Organize detailed activities of Senior Staff meetings in addition to the schedule coordination and the conference room reservations Advanced in handling multiple tasks and projects with deadlines Effective team player, very proficient working on independent projects Assist with highly confidential documents Work with various departments to achieve project objectives Facilitate onsite and offsite meetings Host executive guest visits, help while on site and serve as Executive Assistant for them during their visit","canEdit":false,"editUrl":"https://www.workana.com/freelancer/f6eb018edafedae4e11a02ec1b805177/profile/history","g11n":{"edit":"Edit","save":"Save","cancel":"Cancel","warning":"Warning: Don't share contact information or you may be blocked.","expandText":"View more","collapseText":"View less","placeholder":"Describe your work on previous projects, your role, and your contributions for each milestone of your professional career. 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