Lucy V. freelancer experto en Asistente de administración, Traducción al Inglés, Asistente Virtual

Lucy V.

Administrative Translation Support

0 / 5

Ecuador
Valor hora:

USD 8,00

Traducción y Contenidos

Sobre mí
Lucy Vargas has performed administrative functions in the scope of office support with different tasks including organization of seminars, workshops, meetings, project management, human resources, management support, etc. Her experience has allowed her to acquire expertise in administrative and operational issues. She has solid ethical and moral values and her commitment is contributing to customer services, good communication in the office as well as professional development. She is also an enthusiastic administrative professional experienced in fostering info-exchange and team building. She has strong knowledge of multilateral organizations’ priorities and challenges as well as international experience and advanced IT and social media skills. She works independently in Spanish and English. She has excellent written and oral skills not only in Spanish but in English; one of her capacities is to efficiently work under pressure: prioritizing, organizing and being a multi task professional.
Historia laboral
    UNITED NATIONS, EDUCATIONAL, SCIENTIFIC, AND CULTURAL ORGANIZATION - UNESCO

At Present – Since August 2014

DIRECTOR’S ASSISTANT


•    Senior assistant back up
•    Handling daily correspondence addressed to the Director
•    Manage and organize national and international events / workshops
•    Management of the direction's digital filing system
•    Support to sectors under the Director's request
•    Preparing letters and documents ad-hoc
•    Staff meetings
•    Data base
•    Management of documentation, editing and proofreading,
•    Translation of documents as needed


    WORLD FOOD PROGRAMME, UNITED NATIONS, Quito, Ecuador

January 2014 – July 2014


RESOURCE MOBILIZATION ASSISTANT

•    Support the preparation of new projects and proposals
•    Write, edit, translate and prepare project’s proposals.
•    Proofreading and editing of documents
•    Write in a clear and efficient manner proposals for accessing new funds
•    Close follow up with donors
•    Continue research on opportunities of funds
•    Assist in the preparation of donor´s visits
•    Support and prepare missions (agendas, calendars, meetings, etc.)

    DEVELOPMENT AND ECONOMIC GROWTH, WORLD BANK, (Washington DC)

July 2013 – Nov. 2013

PROGRAM ASSISTANT

•    Administrative Client Support;
•    Organization of Seminars
•    Manage economists’ calendars and agendas
•    Organize appointments and meetings
•    Administrative office support

    WORLD BANK, ECUADOR COUNTRY OFFICE

May 2012 – June 2013

RESIDENT REPRESENTATIVE’S  EXECUTIVE ASSISTANT

•    Main contact with clients;
•    Organize the agenda, meetings, calendar of the Resident Representative;
•    ACS Recruitment process;
•    HR Coordinator;
•    TRS Coordinator;
•    ACS Coordinator;
•    Distribution of workflow among the ACS;
•    Management of mission’s calendars;
•    Provide support to the Resident Representative as required;
•    Responsible for the driver’s functions;
•    Main contact with the region’s World Bank Offices and HQ;
•    Management of petty cash when required;
•    Management of filing system;
•    Responsible for word processing of documents including editing, proofreading, and formatting a variety of documents accurately and independently in a timely manner while ensuring compliance with the World Bank’s guidelines and high-quality output;
•    Identify diverse issues as they arise, which often requires interpreting existing procedures and processes and independently determine appropriate application/solution;
•    Active role in developing practical approaches to enhance the work organization and effectiveness in the office;
•    Translation of documents as needed;
•    Management of data bases;
•    Tasks ad-hoc.

    GLOBAL ENVIRONMENT SECRETARIAT, GEF (Washington DC)

May 2010 – May 2012

PROGRAM ASSISTANT

•    Main contact with GEF’s Agencies;
•    Monitor the GEF Secretariat and GEF Program Coordination email accounts on a daily basis;
•    Prepare and send out the GEF Program Management Bulletin on a weekly basis;
•    Provide logistic support for setting up regular meetings for GEF Agencies and the Operations team;
•    Post the final project documents for endorsement/approval by CEO (FSP/MSP), all the Project Identification Forms (PIF), any comments received on project proposals, and other documents produced by the team that need to be published on GEF website;
•    Compile technical comments received from Council Members on project proposals included in work programs and the publication of these comments on the web and their circulation to relevant GEF Agencies; 
•    Notify Council of projects circulated by GEF Secretariat for review/information;
•    Assist with the preparation of GEF meetings, including preparation and posting of documents;
•    Make arrangements for, and prepare minutes of, team meetings;
•    Arrange meetings and teleconferences for inter-Agency Task Forces and other meetings;
•    Handle administrative logistics (e.g., consultants travel/payments and presentation materials);
•    Provide back-up assistance to other ACS staff as needed;
•    Initiate transactions in SAP for consultant and visitor travel, and for other matters as directed, such as logistical support to the bi-annual Council meetings, GEF Assembly and Replenishment meetings;
•    Perform other tasks as requested by the Team Leader;
•    Support the preparation of Council Meetings and manage travels of Eligible Council Members.

    WORLD BANK, ECUADOR COUNTRY OFFICE

April 2008 – May 2010 (STT)

TEAM ASSISTANT / RECEPTIONIST

•    Administrative Client Support;
•    Administrative/Financial Assistant;
•    Executive Assistant’s Back up;
•    Support in the preparation of the documentation requested by the GoE regarding the External Debt for Ecuador.
•    Manage and handle pouch
•    Manage agendas and appointments for missions

    WORLD BANK, HEADQUARTERS, Washington D. C.

Nov. 2007 to April 2008

SHORT TERM ASSIGNMENT (LAC SOCIAL DEVELOPMENT - LCSSO)

•    Providing primary assistance in the implementation of the Social Cluster's work program, including some specialized support in a specific area(s), e.g. procurement, database management, information technology, editorial assistance, etc;
•    Providing Administrative Client Support to Task Managers in the preparation, appraisal, supervision of projects;
•    Serving as an information resource on status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and drafting a variety of standard project-related correspondence;
•    Assisting the Task Managers in the production and processing of Bank documentation relating to the various stages of the Bank’s project cycle (Managing the documents for clearances, milestones, preparing no objection letters, etc);
•    Drafting brief letters and similar brief texts in either English or Spanish as needed, following up on consultant requests and similar tasks for operational staff;
•    Coordinating and working with counterparts and clients at Head Quarters and in the field offices, in handling administrative logistics for missions, seminars, and dissemination of documents for the Task Teams;
•    Performing basic research for teams using various internal/external information resources such as the Bank/Fund Library and the Intranet;
•    Participating in developing project/product time lines, using appropriate software.
•    Attending meetings, drafting minutes and ensuring timely clearance and distribution;
•    Monitoring task budget/trust funds for specific projects on behalf of the team;
•    Undertaking ad hoc inquiries in standard and non-standard databases, retrievals, manipulations and presentations of data;
•    Serving as back-up to other team assistants as well as undertaking other ad-hoc duties as required during absences and/or heavy workload.


    WORLD BANK, ECUADOR COUNTRY OFFICE

Nov. 2003 to November 2007

TEAM ASSISTANT – RESOURCE MANAGEMENT
        
•    Support to the RM Officer for preparing checks, monitoring invoices and payments;
•    Support to RM Officer in preparing meetings and seminars;
•    Manage and organize RM Files.

TEAM ASSISTANT – SDN (ETT)

Supported Missions and preparing agendas and meetings
Organizing seminars and workshops
Provided support in field missions (in-situ)
Administrative support such as preparation of letters, BTOR, SMOs, Concept Notes, etc.
IRIS, filing, and managing documents
Monitor budget for Venezuela Projects under the supervision of the TM.
Checking budget and timetables in SAP under the supervision of the TM.
Managing routine correspondence using proper grammar and punctuation in English and Spanish.
Translating, proofreading and editing documents.
Support in the preparation of the Small Programs in Ecuador
Monitor the status of documentation and reports from the winners of the Small Programs in Ecuador

TEAM ASSISTANT – HUMAN DEVELOPMENT (ETT)
Main contact with the Government’s assistants (Minister of MCDS, MEF, etc)
Supported Missions and preparing agendas and meetings.
Managing the HD officer’s calendar, email, agenda, schedule appointments and meetings.
Provided support during Project’s negotiations with the GOE
Manage daily correspondence
Translating, proofreading and editing documents.
SAP Transactions for projects.
Project’s budget monitoring in SAP
Close coordination and support to the HD’s Program Assistants in Washington
Assisted in the preparation of logistics planning for different events such as seminars, workshops, conferences, etc.

EXECUTIVE ASSISTANT’S BACK UP
Manage the Country Manager’s calendar, agenda and appointments
Route telephone calls, monitor and follow up emails.
Manage daily correspondence.
Prepare folders with relevant documentation making them available for important meetings.
Prepare and organize VCs

TASKS AD-HOC
Coordinate schedules for different Tasks Managers in Quito and for missions.
Filing document in the Bank System (IRIS)
Receptionist
Support the Ecuador Office’s ACS in Audio and Video conferences.
Maintains up-to-date work unit project and other files (both paper and electronic).
Short time support to the IFC officer that came to Ecuador for a DAIS.
ACS’ back up

    CUERPOS DE CONSERVACIÓN DEL ECUADOR / INDUSTRIAS KNASER:

July – Nov. 2002    

•    General Management Assistant
•    Support the General Manager in his agenda and operational tasks.
•    Scheduling meetings, coordinating travel agendas
•    Responsible of providing support to the external clients
•    Filing
•    Coordination of seminars and workshops.

    ALIMENTOS CONGELADOS AGROFRIO

Sept. 2000 – Sept. 2001    

•    Financial, Production and General Management Assistant
•    Support all the Managers in their agendas and operational tasks.
•    Scheduling meetings, coordinating travel agendas
•    Responsible of providing support to the external clients
•    Filing
•    Coordination of seminars and workshops.
•    Track the record of the exports of processed products to USA and Europe
•    Support the Production manager in monitoring the actual products in stock, among others.
•    Handling and follow up of the exported and imported goods.
•    Direct link with external clients.
•    Direct link with the suppliers of merchandise.









    ASOCIACIÓN ECUATORIANA DE EDITORES DE PERIÓDICOS – AEDEP

February 98 – Aug. 00            

•    Executive Direction’s Assistant
•    Support all the Members of the AEDEP in their administrative needs, as required
•    Create a data base of all media in Ecuador
•    Support the Executive Director in her agenda, travels and operational needs
•    Responsible of providing support to the external clients
•    Filing
•    Coordination of seminars and workshops.

    FALCONI PUIG ABOGADOS CIA. LTDA

•    Legal Secretary (Training)


            C. A. EL COMERCIO 
Sept. – Dic 1997

•    Public Relations Department Assistant
•    Support the Director  in her administrative needs
•    Phone calls
•    Responsible of providing support to the external clients
•    Filing
•    Coordination of seminars and workshops.

    XEROX DEL ECUADOR 
May – September 1997    

•    Financial Department Assistant
•    Support the Director in her administrative needs
•    Phone calls
•    Responsible of providing support to the external clients
•    Filing
•    Coordination of seminars and workshops.
•    Translations

TEACHING EXPIRIENCE

World Bank
Staff Instructor:          Filing
                Data Base
Organization of Events
Management of documents

Cardenal de La Torre High School

English and Bilingual Secretarial Teacher
December 2002 to Oct. 2003
•    English
•    Shorthand
•    Taquigrafía
•    Business
•    Filing

Rankeado: No está rankeado

Último login: Hace 24 días

Registrado: Hace 3 meses