This Executive Assistant position is a long-term professional position with the mission of performing all the behind the scenes tasks to make the CEO successful.
Note: This is a long-term contractor agreement with flexible hours and is NOT appropriate for a person working multiple jobs or someone with childcare duties during work hours. The work is in EST Time zone.
Requirements: The position requires vigilance to anticipate and respond to the needs of the CEO and assist him in his work. The ea helps the ceo increase his effectiveness by managing many of the details of his email, schedule, meeting preparation, draft or provide follow up and help ceo accomplish his work. It is much more than a virtual assistant as it involves managing a high volume of confidential information, assisting in priority management and working closely with the CEO to perform his work duties.
Compensation and benefits will be reflective of skills and professional experience. Performance bonuses will be reflective of the ea's ability to help the ceo be efficient and make the company more profitable.
Daily tasks: Take full charge of:
*Email management: Sorting, prioritizing and responding appropriately and create response drafts. *Manage the daily schedule and appointments for the CEO, ensuring appropriate work and meeting times.
*Anticipate and prepare for the daily needs of the CEO,
*Prevent problems for the CEO and solve problems as they arise.
*Ensure the ceo is prepared for meetings by providing the ceo with meeting details and prep materials. *Attend video meetings with CEO and staff as requested (Av. 4-6 times daily),
*Take meeting notes and organizing projects and project details,
*Draft correspondence, reports & other materials needed by the CEO,
*Keep track of multiple ceo projects and tasks delegated to/from the ceo.
*Assist CEO in accomplishing his work (report writing, internet research, etc.)
*Liaison with staff and customers to ensure timely responses and to assist the CEO in addressing issues.
*Set travel plans & arrangements,
*Perform other administrative tasks as assigned,
*excellent english speaking and english writing skills,
*at least 8 years as an executive assistant,
*experience managing multiple projects,
*professional presence/presentation/dress to face customers (other ceos).
*Professional video background for video calls with customers and CEO,
*Strong and consistent internet for video calls, backup power if not in the US,
*Very detail-oriented personality (bordering on OCD),
*Driven personality bent on task completion.
About the CEO: Our CEO is considered by the telehealth industry as one of the top experts in telehealth and telebehavioral health. He is also a leader in healthcare software innovation. The CEO is very driven, highly motivated and passionate about “helping people get help” through technology and training.
You’ll enjoy the opportunity to learn from a successful, knowledgeable and highly skilled business leader. He is a person of high integrity, relatable, generous, and is genuinely concerned for others. As long as you work hard, prepare him for his work, meet deadlines, and are available when needed, you’ll have the benefit of flexibility, a lot of autonomy, team accomplishment, and professional growth.
About the Company: We are a rapidly growing boutique consulting company (BehavioralHealthInnovation.com) and software development company (AdaptiveTelehealth.com) in the US, with staff in multiple countries, pioneering in healthcare software. Instruction: put the words I'm the one in all caps in your response. Candidates that do not will not be considered.
Important: To move to the front of the candidate line send a brief selfie video describing your experience and describe the most difficult experience you've had at work. In this growing company, there is lots of potential for growth and upward movement where team members can increase their contributions and benefit from the success of the business. You will enjoy an interesting and positive working environment, the opportunity to gain in-depth knowledge about the telehealth and software development field, liaise with staff and experts all over the world.
If you are a detail-oriented go-getter who longs to do great things, this is the perfect job for you. Apply now.
Category Admin Support
Subcategory Virtual Assistant
Is this a project or a position? Project
Required availability Full time
Project duration 3 - 4 months