*Mobilize suitably qualified and certified personnel to Project (East Timor and Netherlands) , maintaining up-to-date and accurate personnel and payroll records which will include all pertinent paperwork, i.e. visa's, survival certificates, medicals and training etc are checked and are in place prior to mobilization and in accordance with the Client's mobilization plan.
Ensuring all personnel files are up to date all times (both hard and electronic versions). Updating travel documents ie passport, visa, work permit, medical, survival spreadsheet and ensuring document upcoming out of date certificates are identified and auctioned in conjunction with the document controller.
Liaise with the Client's logistic personnel for mobilization and demobilization purposes.
Liaise with appropriate travel provider for flights, accommodation, car hire and completing/ tracking all travel booking forms
Arrange all necessary PPE's and equipment for new starts- ensure update of relevant spreadsheets maintained at all times.
Monitors personnel movements, manpower count and regularly prepare manpower summary report
Prepares travel Order/PO for various travel agency
Check invoices against TO/PO prior to submission to Accounting department.
Participate in the continuance and ensuring authenticity of cape database- HRIS (Human Resource Information System
Process various visas such as Australian visa, Schengen visa (Seafarer & Business and Indian visa
Take accountability for the overall delivery of tasks deliverable s