Sekyr & Co.
Virtual Personal Assistant & Certified Translator
March 17, 2014 – Present
Provide virtual assistance and translations to business executives. Some are Daily calendar management, Expense reports, Translations, Edit & proofread documents, Data entry, Make invoices, Answer emails and follow up accordingly, Flight schedules, Hotel reservations, Agenda while traveling, Event Coordination, Project Management, Lifestyle coordination.
Host their visits in Panama City.
JP Morgan Chase Bank – Panama Representative Office
Executive Assistant /Office Manager to the Panama Office
August 16, 2011 – March 12, 2014
I performed a variety of activities that collectively contributed to the functionality of the Panama office.
Host executive guest visits
Internal & external event planning
Make corporate travel arrangements, ground transportation, lodging, meetings and agendas at the country visited
I am the first point of contact and I am in charge to ensure the office is well organized at all times (clean desk, lunch, meeting rooms, etc.)
Maintenance, including supervising external contractors, vendors, and performing quality control inspections
General use, including assisting in space planning and seating assignments and regularly updating floor plans
Plan outsourced building services where applicable (e.g. Cleaning, catering)
Provide direct assistance and back-up support to department managers and teammates across range of office services areas
Provide administrative follow-up and assistance in practical implementation of policies
Purchasing and contracting Coordination
Develop and maintain professional partnerships with main suppliers (e.g. food, drinks)
Oversee supply inventory (e.g., office supplies, printer toner, business cards), including processing purchase orders
Monitor budget by gathering and organizing financial information; scheduling expenditures
Provide administrative follow-up as filing, billing, quality survey, etc.
Search for continuous trade-off between cost control and high quality level
Real estate coordination
Act as liaison with building management in select aspects of facilities administration, i.e., electrical, lighting, AC maintenance, etc.
Ensure that all logistic matters are perfectly under control (furnishings, decoration, internal move, clean up, etc.)
Special Office Services projects
Work and complete projects and special assignments by establishing objectives; determining
priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
Organize orientation and request access needed for new staff members
Prepare and keep track of the employee attendance
Coordinate and schedule candidates interviews
Executive Assistant to the General Manager and Executive Director of Multicountry Sales (Central & South America, the Caribbean & Panama)
May 19, 2003 – August 15, 2011
Maintain calendar and provide high‐level administrative support for the Executive Director of Sales
Make travel arrangements, ground transportation and agendas at the country visited
Manage General Manager’s affairs including arranging appointments, communicating with
costumers, coordinating domestic and international travel with multiple stops, and submitting
Planning of our Recognition Events for 500 people and offsite activities form 150 people
Solely organized details for special events in and out the company, including catering, search and
approve venue, selected gifts, flyer’s design, etc. Experience coordinating and working with corporate vendors.
Coordinate details for complex international travel involving multiples schedules utilizing Dell preferred
Coordinate and set up of internal meetings and conference calls, as well as Team Building activities
Create and maintain complex spreadsheets for various purposes such as travel budgeting, expense
Organize detailed activities of Senior Staff meetings in addition to the schedule coordination and the
conference room reservations
Advanced in handling multiple tasks and projects with deadlines
Effective team player, very proficient working on independent projects
Assist with highly confidential documents
Work with various departments to achieve project objectives
Facilitate onsite and offsite meetings
Host executive guest visits, help while on site and serve as Executive Assistant for them during their visit