Junior Part-Time Accounts Payable Coordinator

We are seeking a dedicated and detail-oriented junior Accounts Payable Coordinator to manage payment administration for a single client escrow account. This is a part-time, execution-focused role, requiring approximately 10 hours per week, paid hourly.

The coordinator will be responsible for a range of tasks to ensure timely and accurate processing of vendor invoices and payments. This position does not involve payment approvals or direct bank access.

Key Responsibilities include:
1. Monitoring a shared accounting inbox to log all incoming vendor invoices.
2. Maintaining an accounts payable tracker with comprehensive invoice details, due dates, and current status.
3. Requesting and collecting necessary tax forms and vendor payment information.
4. Proactively following up with vendors to obtain any missing documentation.
5. Tracking all payment deadlines and preparing a weekly payment summary for review.
6. Coordinating with the client for approval of weekly payment batches.
7. Submitting all approved payment requests to the internal finance team by the weekly deadline.
8. Keeping both internal and client-facing trackers updated with processed payments and the remaining balance.
9. Proactively flagging any issues or exceptions that arise during the process.

Ideal candidates will possess prior experience in accounts payable or bookkeeping support. Strong communication skills are essential for effective vendor and internal team interactions. A high level of attention to detail and proven ability to manage deadlines are critical for success in this role. Candidates should be comfortable working with tools like Google Sheets.