Admin Support Freelance Jobs

My real estate business is growing rapidly and I am in need of 2 VAs to assist us. My company helps sellers to sell their home, and investors to invest in residential and commercial property. I need assistance in the following areas:
- Research and Pull property data from websites - research and gather information on properties and of companies and people from the internet, input data into spreadsheet and CRM database.


- Admin support - make follow up phone calls to leads, sellers and buyer and to clients on transactions, answering some incoming phone calls
- Call sellers, investors, and buyers to schedule appointments, gather info about properties
- Manage Seller, Buyer, and Investor Leads on CRM, e.g. Podio
- Customer Care & Service - pull and send out properties to customers
- Assist with closing transactions, Contract to Close
- Marketing online and in print - gather and upload photos and property descriptions, post marketing on social media sites, create flyers, mls, implement drip marketing campaigns
- Property Management tasks -- calling tenants and contractors
- Proficient in project management
- Attention to Details

Requirements:
- Strong Verbal and written communication
- Proficient Conversational English speaking ability with little accent
- Past experience in Real Estate, including MLS, research and data gathering, marketing, closings
- Proficient skills in using Microsoft products, Word, Ppt, Excel and Marketing
- Strong Technology Skills, average to above average typing speed
- Strong phone skills
- Can work 8am - 5pm EST, with 1 hour lunch break
- Professional
- Friendly, Positive Attitude
- Fast Learner
- Must have reliable internet and headphone

Pay $4 - $6 / Hour, depending on experience.
Looking for Part-time 20-30 hours per week and/or Full Time 40+ hrs/week

Must be Experienced in Real Estate, and have prior real estate experience.

Please only apply if you speak and write in perfect English - Your portfolio, a CV and a voice/video memo will be requiered to evaluate.

Category: Admin Support
Subcategory: Virtual Assistant
Project size: Medium
Is this a project or a position?: Project
Required availability: As needed

Billing Specialist Responsibilities Include:

Receiving and sorting incoming payments with attention to credibility
Managing the status of accounts and balances and identifying inconsistencies
Issuing bills, receipts and invoices
Job brief
We are looking for a competent Billing specialist to undertake a variety of financial and non-financial tasks in order to help guarantee the company’s revenues. You will handle the processing of incoming payments along with the issuing of necessary paperwork.

Responsibilities
Assume the responsibility of receiving and sorting incoming payments with attention to credibility
Manage the status of accounts and balances and identify inconsistencies
Issue and post bills, receipts and invoices
Check the validity of debit accounts
Update accounts receivable database with new accounts or missed payments
Ensure all clients remain informed on their outstanding debts and deadlines
Provide solutions to any relative problems of clients
Write thorough reports on billing activity with clear and reliable data
Requirements
Proven experience as billing specialist
Adherence to laws and best practices in regards to dealing with customers and data
Comfortable dealing with numbers and the processing of financial information
Excellent knowledge of MS Office (particularly Excel) and ER software (JDE or other)
Proficiency in English
Results-driven and patient
High degree of attention to detail and trustworthiness
BSc degree in Finance, Accounting or BA

Must be in USA, Canada or Australia

Category: Admin Support
Subcategory: Customer Support
Time required: More than 20 hours
Is this a project or a position?: Project
Required availability: As needed

Searching information from the web. Input those information into Excel and Word
Finally, create a letters from those information with a standard word template
The person don't need any experience. Just be careful and attention to detail.


A basic microsoft word and excel with knowledge of Chinese and English can be able to handle

Category: Admin Support
Subcategory: Data entry
Project size: Large
Is this a project or a position?: Project
Required availability: As needed

Sunny Minds is an online company that facilitates the design of organizational culture in startups aimed at transforming our world for the better. Through programs and coaching, Sunny Minds provides tools and guidance to leaders of young companies seeking to implement the culture foundations to support resilient growth of their businesses.

Gui Curi, founder, seeks for an exceptional Virtual Assistant located in São Paulo, Brazil, to join him on two work fronts:

Front 1: Sunny Minds (business)
Strategy role
Project Management role
Business Admin role

Front 2: life admin (personal)
Life Admin role

For now, this is a part-time on-going position with a commitment of approximately 2-3 hours a day, for a minimum of 6 months. 

Initially, the scope entails:

Front 1: Sunny Minds (business)
-Strategy: conduct market research
  Channels for Sunny Minds offering 
  Product (potential competitors and e-learning platforms)
  Promotion and Advertising to reach Sunny Minds audience
-Project Management: Sunny Minds website rebuild
  Lead development of e-commerce and e-learning platforms with web development partners
  Lead website redesign with graphic design partners 
  Assist with content production and management
  Assist with customers troubleshooting
  Handle website inquiries
-Project Management: online program creation and management
  Assist with creating and maintaining content
  Handling customer inquiries, payments, troubleshooting
-Project Management: marketing and promotion
  Assist/lead use social media to promote Sunny Minds' content (eventually on Instagram, Medium, LinkedIn)
  Increase the visibility of Sunny Minds
  Prepare and send newsletters (MailChimp)
-Business Admin: support customers via email/text/phone (Gmail, WhatsApp)
  Business Admin: handle billing and accounting (Quickbooks)
  Invoicing
  Expense tracking
  Help export necessary documents for tax season
-Business Admin: scheduling clients (Google Calendar, Mixmax)
  Protect Gui's calendar and set up meetings with customers across different time zones
  Manage rescheduling
-Business Admin: prepare and send customer proposals and other documents pertaining to the work (InDesign/DocuSign, Google Slides, Gmail)
  Prepare Statements Of Work
  Send proposals out for signing (DocuSign)

Front 2: life admin (personal)
-Life Admin: be the point person between Gui, tenants, real estate agents and contractors
  Manage relationships pertaining to real estate properties in Brazil and USA
  Message/book contractors to sort out eventual tenant issues
  Handle payments
-Life Admin: support with tax filing
  Gather and organize receipts
  Build simple spreadsheets
  Be the point person between Gui and, banks and accountants
-Life Admin: be the point person for other day-to-day needs


Important Values shared by Gui:
-Commitment: walking the talk
-Communication: the better we communicate, the better we live
-Transparency: no topic left behind
-Initiative: when sensing the opportunity, take the lead
-Organization: leave things in a better state than you found


Background required for the position:
-English and Portuguese proficiency
-College level or higher
-Proven experience as a Virtual Assistant

Soft Skills required for the position:
-Excellent communication skills via phone, email, and chat
-Excellent organizational skills
-A proactive attitude
-Expertise in customer service
-Eager to learn
-Creative and critical thinking
-Customer-centric mindset

Hard Skills required for the position:
-Strong knowledge in Gmail, Google Calendar and Google Drive (Docs, Slides, Sheets, Forms) 
-Strong knowledge in Mailchimp, DocuSign, and MixMax and Zoom
-Good knowledge of Canva and Instagram
-Good knowledge of WordPress
-Knowledge in Medium and Linkedin


If you would like to apply:
Submit your application to andrea@sunnyminds.us. In your proposal, please share a brief summary of your experience with similar clients, including a one-minute audio self-introduction.




A plus: Gui would love to learn more about you, so please share your thoughts on
-What personal development means to you
-How you have developed yourself in the past 2 years (250-400 words). Please make sure you include your website, references, and desired pay.

Category: Admin Support
Subcategory: Virtual Assistant
Project size: Large
Is this a project or a position?: Project
Required availability: Part time

Entering customer and account data from source documents within time limits.
Compiling, verifying accuracy and sorting information to prepare source data for computer entry.
Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output.

Category: Admin Support
Subcategory: Data entry
Project size: Small
Is this a project or a position?: Project
Required availability: As needed

We're looking for a virtual assistant to support our team with scheduling, data entry, and online research.

  - Deliverables include schedule meetings, data entry, online research, etc.
  - Excel at communication skills via phone, email, and chat, etc...
  - Experience with Google Suite, Microsoft Office, Mailing, etc

Share a brief summary of relevant experience in your proposal.

Category: Admin Support
Subcategory: Virtual Assistant
Project size: Small
Is this a project or a position?: Project
Required availability: As needed

Excellent written and verbal communication skills are essential to be a virtual assistant. Critical-thinking, problem-solving, and previous customer service experience are beneficial, as well.

An extensive vocabulary, good diction, and pleasant speaking voice are necessities, since the most common responsibilities involve placing calls on behalf of the company, such as calls to customers for scheduling purposes or to vendors to arrange deliveries and pick up packages. Those in this position also return calls from potential new customers seeking information about services and products.

An excellent grasp of grammar, spelling, and proper writing mechanics are crucial. E-mail duties include sending customer satisfaction surveys and "thank you" messages to existing customers, as well as follow-up messages to potential customers to thank them for expressing their interest in our company.

Outstanding computer skills are imperative for researching information online in our company databases and written reference materials in virtual libraries, as well as comparing competitors' published information on websites and in digital brochures, flyers, booklets, etc. Comparing and contrasting our services and products will require the virtual assistant to utilize skills in compilation, evaluation, and organization to achieve the best results when communicating with customers.

Virtual assistants will also be responsible for creating slides, digital graphics, and charts for online and print copies of reports/presentations and web-based seminar speeches. Taking information from raw data and compiling it into attractive formats which clearly and concisely reflect the information is extremely important.

Category: Admin Support
Subcategory: Virtual Assistant
Project size: Large
Is this a project or a position?: Project
Required availability: As needed