Part-time Studio Operations Manager / Business Administrator (Private Piano Studio)

We are seeking a highly organized, proactive, and business-minded Part-time Studio Operations Manager / Business Administrator to manage and stabilize the backend operations of a private piano studio.

This is a long-term role, starting with an initial trial period, with an estimated workload of 10–15 hours per week. The primary goal of this position is to fully own and optimize the studio’s administrative and operational systems, allowing the studio owner to focus on teaching, artistic work, and long-term growth.

Key Responsibilities:
    •    Managing billing systems, payment processing, and tracking outstanding balances
    •    Overseeing scheduling systems and maintaining a clear, reliable studio calendar
    •    Managing client records, contracts, and administrative documentation
    •    Handling operational communication related to billing, scheduling, and studio policies
    •    Coordinating with the studio’s accountant on financial organization, documentation, and overall business structure to ensure clean, scalable backend operations
    •    Organizing, documenting, and improving internal systems and workflows
    •    Identifying inefficiencies and proactively proposing solutions and better tools
    •    Taking ownership of bringing the studio fully up to date on administrative and operational backlog

Ideal Candidate:
    •    Has experience managing operations or administration for a small business or creative business
    •    Thinks in systems, processes, and long-term structure
    •    Is comfortable taking ownership and making operational decisions
    •    Is proactive, detail-oriented, and highly reliable
    •    Communicates clearly and professionally
    •    Enjoys organizing, stabilizing, and improving how a business runs behind the scenes

Experience in a similar operations, business administration, or studio management role is highly valued.