Real Estate Executive Assistant & Operations Coordinator — Remote (Latin America)

Paymon Real Estate Group is seeking a proactive executive assistant to work directly with the principal and serve as an extension of him in day-to-day real estate work. You will carry out tasks, communicate on his behalf, coordinate people and projects, and follow through until things are completed. This role centers on executive assistance, client communication, and practical operations support.

Responsibilities
• Manage the principal’s task list, priorities, calendar, correspondence, research, and follow-ups.
• Communicate with buyers, sellers, and other contacts on his behalf, following his direction and keeping him informed.
• Help prepare offer paperwork and draft correspondence from the principal’s specific instructions for his review and approval.
• Coordinate vendors: request information and quotes, schedule work, follow up on commitments, and report progress.
• Follow up with city departments and planning offices on property-related inquiries, applications, requirements, and outstanding items; organize responses and next steps.
• Keep property projects, notes, files, contacts, and action items organized; identify what needs attention and move tasks forward.
• Coordinate outside specialists, including marketing providers, when needed.
• Use ChatGPT and other AI tools effectively for drafting, research, summaries, and organization, with careful accuracy checks and confidentiality.

Our existing transaction coordinator handles transaction coordination and signatures. Social media production, video editing, and Google/Meta Ads management will be handled by separate specialists. The principal retains responsibility for negotiations, advice, and final decisions.

What we are looking for
• Excellent written and spoken English and a professional, confident phone manner.
• Experience supporting an executive, business owner, or real estate professional with varied day-to-day responsibilities.
• Strong organization, judgment, discretion, initiative, and persistent follow-through.
• Ability to understand instructions, ask useful questions, prioritize, and keep the principal informed without constant reminders.
• Comfort communicating with clients, vendors, and public offices.
• Practical ability with email, calendars, documents, spreadsheets, CRM systems, and ChatGPT/AI tools.
• Real estate experience is strongly preferred, particularly direct support of an agent or broker; transferable executive-assistant experience is welcome.
• Based in Latin America, with reliable internet and substantial overlap with California business hours in Pacific Time, including seasonal clock changes.

Terms
Independent contractor. USD $12–$15 per hour, depending on experience. Starting at 20 hours per week, with potential to increase hours as the role develops.

How to apply
Please apply in English with:
1. Your résumé and a brief description of the executive or real estate support work you have handled personally.
2. An example of managing a busy principal’s tasks and following up with clients, vendors, or public offices until an issue was resolved.
3. Two or three relevant, redacted work samples, such as professional correspondence, a task/project tracker, or a research summary. Remove all confidential information.
4. Your country/time zone, specific availability in Pacific Time, and earliest start date.
5. A brief example of how you use ChatGPT/AI and verify its work.