Virtual Assistant / Marketing & Operations Coordinator

About Me

I'm a leadership trainer, executive coach, and speaker working with organizations and leaders to help them become more effective, emotionally intelligent, and impactful. I'm looking for a proactive, detail-oriented virtual assistant who wants to grow alongside a small but ambitious business.
This is not a task-taker role. I'm looking for someone who enjoys improving systems, taking ownership, and making things happen.

What you'll be doing

Your responsibilities may include:
- Creating and scheduling social media content
- Designing graphics and carousels in Canva
- Editing short videos and reels
- Updating my Squarespace website
- Assisting with newsletters and email marketing
- Supporting business development and lead generation
- Researching potential clients, speaking opportunities, and partnerships
- Organizing documents, projects, and workflows
- Managing administrative and operational tasks
- Suggesting ways to improve processes and increase efficiency

Every week will look a little different, so flexibility and curiosity are important.

Required skills
- Excellent written English
- Experience with Canva
- Experience managing social media platforms (especially LinkedIn and Instagram)
- Experience updating websites in Squarespace
- Highly organized with exceptional attention to detail
- Strong follow-through and reliability
- Comfortable learning new tools and using AI to work more efficiently
- Ability to work independently and manage priorities

The ideal person

You are someone who:
- Takes initiative instead of waiting for instructions
- Thinks like an owner, not just an assistant
- Enjoys finding better ways to do things
- Has excellent judgment and professionalism
- Is interested in leadership, coaching, personal development, or organizational psychology
- Notices mistakes before anyone else does
- Loves creating order out of chaos

Bonus skills
- CapCut or other video editing tools
- Mailchimp or email marketing experience
- Business development or sales support experience
- Basic graphic design skills
- Familiarity with ChatGPT and other AI tools