Executive Personal Assistant – Results-Oriented and Highly Organized

About the Role:

This is not a standard assistant position. Artificial intelligence has replaced many basic administrative tasks, so this role requires a higher level of capability, critical thinking, and problem-solving. I am looking for someone who is highly organized, proactive, and capable of executing tasks efficiently without the need for constant oversight.

As my Personal Assistant, you will be an indispensable part of my day-to-day operations, ensuring that important matters are handled professionally and on time. You will be responsible for managing communications, coordinating logistics, conducting research, and making sure that nothing falls through the cracks. The ideal candidate is someone who thrives on structure, enjoys organizing complex information, and takes ownership of tasks from start to finish.

This is a remote position, though candidates located in Argentina will be given preference due to my frequent time spent there.

Key Responsibilities
    •    Task Management & Follow-Through: Ensure that all assigned tasks are completed on time and properly documented. No delays, no forgotten items.
    •    Proactive Communication & Follow-Ups: If a task requires reaching out to vendors, companies, or service providers, you must follow up until a resolution is achieved. Simply “leaving a message” is not enough.
    •    Problem-Solving & Resourcefulness: If you encounter a challenge, you find a way around it. You escalate issues appropriately and ensure results.
    •    Professional Communication: You must be able to write and speak English fluently and professionally when corresponding with individuals and businesses.
    •    Research & Information Gathering: You will be tasked with conducting research, gathering reports, and presenting clear, concise summaries rather than raw, unfiltered data.
    •    Operational Support: Assist with various tasks related to ongoing business operations, including tracking expenses, coordinating with service providers, and ensuring all obligations are met.
    •    Discretion & Confidentiality: You will have access to sensitive information and must handle it with professionalism and absolute discretion.

Who You Are
    •    Exceptionally Organized – You thrive on structure, keeping track of tasks, deadlines, and details. You are not overwhelmed by multiple responsibilities; you enjoy bringing order to complexity.
    •    Results-Driven – You don’t just complete tasks; you get them done efficiently and correctly. If you run into obstacles, you figure out a solution rather than waiting for further instructions.
    •    Strong Communicator – You understand how to correspond professionally via email and phone, knowing when to escalate matters to get results.
    •    Self-Sufficient & Proactive – You do not need to be micromanaged. You take initiative and anticipate what needs to be done.
    •    Detail-Oriented – You understand that small details matter and double-check your work to ensure accuracy.
    •    Comfortable with Technology – You should be able to quickly adapt to different tools, platforms, and systems used for communication and organization.
    •    Fluent in English – Excellent written and spoken English is required. Spanish proficiency is a plus but not mandatory.

Compensation & Expectations
    •    This is a full-time remote position.  Responsiveness and availability are critical.
    •    Compensation is negotiable based on experience and skill level.
    •    Candidates based in Argentina are preferred, but remote candidates will be considered.
    •    This role requires a high level of trust, responsibility, and long-term commitment.

How to Apply

If you believe you are the right fit for this position, submit your application with a detailed description of your experience, a resume, and a brief explanation of why you are the ideal candidate for this role. Applications without a tailored response will not be considered.