Experienced Virtual Executive Assistant

Project overview

Are you a highly organized and proactive Virtual Executive Assistant with experience in real estate? Do you thrive in a fast-paced environment, love streamlining operations, and enjoy keeping things on track? If so, we want you on our team! About the Role: We’re looking for a detail-oriented and experienced Virtual Executive Assistant to support a busy real estate professional. You’ll play a crucial role in handling administrative tasks, organizing marketing efforts, managing follow-ups, and ensuring everything runs smoothly. Your ability to anticipate needs and take initiative will be key to success in this role. Responsibilities: ✅ Administrative Support: Manage schedules, emails, documents, and day-to-day operations. ✅ Marketing Coordination: Assist with social media posts, email campaigns, and property listings. Craft and schedule educational Instagram posts with compelling calls to action. ✅ Property Management Support: Provide necessary documents such as property management questionnaires and profit and loss statements for rental properties. Review and analyze net operating income and cash flow reports to assist in decision-making. Update accounting categories for recent expenses related to property management. ✅ Delegation & Follow-ups: Assign tasks to team members, track progress, and ensure deadlines are met. ✅ Document Management: Download and organize documents in proper Google Drive folders, ensuring accessibility and organization. ✅ Reporting & Analysis: Compile reports on leads, sales performance, and marketing campaigns. ✅ Personal Reminders: Send timely reminders for meetings, deadlines, and important tasks. Qualifications: ✔ Proven experience as an Executive Assistant or similar role, preferably in a remote setting. ✔ Highly Organized: Excellent at multitasking and keeping priorities in order. ✔ Strong Communicator: Professional, clear, and proactive in all forms of communication. ✔ Self-Starter: Able to anticipate needs and take initiative without constant supervision. ✔ Strong organizational and time-management skills, with the ability to prioritize tasks effectively. ✔ Ability to take constructive feedback as a means to grow together and to not take things personally. ✔Real Estate Savvy: Experience working with agents, brokers, or real estate businesses is a plus ✔ Tech-Savvy: Familiar with CRM systems (Chime preferred), Google Suite, social media platforms, and project management tools. Additional Information: * This is a remote position requiring flexibility in working hours to accommodate executive needs. * The workload may vary depending on the executive's schedule and business priorities. * Candidates must have a reliable internet connection and access to necessary tools/software. If you're a results-driven VA who thrives in a fast-paced environment, excel in switch-tasking, and enjoy providing top-tier support, we’d love to hear from you! To Apply: Send your resume and a short cover letter explaining why you're the perfect fit for this role.

Category Admin Support
Subcategory Virtual Assistant
Project size Large
Is this a project or a position? Project
Required availability As needed

Delivery term: February 28, 2025

Skills needed