Evaluating bids

Virtual Assistant – Hospitality Admin (Deputy + Lightspeed Exp Needed!

Published on the May 25, 2025 in Admin Support

About this project

Open

Hours: 20–30 hours/week (flexible timezone, but must overlap with Sydney hours 2–4 hrs/day)

We’re an Australian-based hospitality group managing multiple venues including a high-volume pizzeria, café, and dessert bar. We’re looking for a switched-on, reliable VA who already knows their way around:

✅ Deputy (scheduling, timesheet exports, reports)
✅ Lightspeed POS (back end: products, cost prices, reporting)
✅ Bonus: Experience with Xero, Canva, Google Sheets

💼 Duties include:
Updating product pricing & cost of goods in Lightspeed
Exporting Deputy timesheets for payroll
Tracking labour costs + shift patterns
Basic admin: inbox management, staff rosters, supplier follow-up
Assist with SOP writing and occasional research
Optional: help format Canva templates (we provide designs)
💡 To Apply:
Send a 1-min Loom video introducing yourself.
Share your experience with Deputy and/or Lightspeed (specific tasks done).
Include the secret word: Zaatar in your message.
Attach any screenshots of work or dashboards you’ve handled before.
We’re looking for someone:

Responsive, detailed, and proactive
Committed to long-term work (not juggling 10 clients)
Has strong English and a reliable internet connection
🧠 Test Task (Paid Trial):
Shortlisted candidates will receive a paid test task related to our systems. Slackers, copy-pasters, or late responders won’t make it.

Project overview

I am a highly skilled Virtual Assistant with over two years of experience providing top-tier administrative support and project management services to businesses, entrepreneurs, and executives. My expertise lies in streamlining operations, managing complex schedules, handling client communications, and coordinating cross-functional projects with precision and efficiency. Known for my proactive approach, exceptional organizational skills, and attention to detail, I thrive in fast-paced environments and take pride in delivering high-quality results on time. From inbox management and data entry to travel planning and task automation, I bring a comprehensive skill set tailored to meet the unique needs of each client. With a strong background in tools such as Google Workspace, Microsoft Office Suite, Asana, Trello, and Slack, I am adept at using technology to boost productivity and ensure seamless workflow execution. Whether supporting day-to-day operations or driving special projects forward, I am committed to making your business run smoother, smarter, and more efficiently.

Category Admin Support
Subcategory Virtual Assistant
Project size Large
Is this a project or a position? Project
Required availability As needed

Delivery term: Not specified

Skills needed

Admin Assistant Data Entry Microsoft Excel Accounting Virtual Assistant Canva

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