Part-Time Executive Virtual Assistant (Remote)

About You:
You’re a mission-driven leader juggling multiple businesses, projects, and parenting duties. You value clarity, responsiveness, and a smooth workflow. You’re looking for a second brain — someone who thrives in turning chaos into calm and can anticipate needs before they arise.

About the Role:
We’re hiring a proactive, organized, and tech-savvy Executive Virtual Assistant to help manage email, calendars, task systems, travel, and communications across multiple platforms.

You’ll Be Responsible For:
    •    Triaging email, Slack, WhatsApp, and iMessage to filter important info, assign tasks, and create follow-ups
    •    Managing and updating Google Calendars and travel itineraries
    •    Handling customer service calls, appointment booking, and vendor communication
    •    Transcribing and organizing team meeting notes and voice memos into task/action dashboards (based on GTD) using chatGPT, Claude AI, or other tools to increase efficiency and accuracy
    •    Coordinating events (venue booking, sponsor outreach, attendee comms)
    •    Maintaining simple spreadsheets (google sheets) and updating agendas (google drive)

We’ll Get Along Great If You:
    •    Have excellent written and verbal English
    •    Can write professional emails on my behalf with minimal edits
    •    Are reliable, detail-oriented, and fast to respond during normal working hours (PST)
    •    Understand the Getting Things Done (GTD) or similar task-management methodology
    •    Have experience using tools like Gmail, Google Calendar, Slack, WhatsApp, Loom, Google Drive, and google sheets (excel) (or can learn quickly)

Hours & Pay:
    •    ~$10/hour
    •    ~8–10 hours/week (some flexibility, but availability during PST daytime preferred)