Exceptional Executive Assistant for C-Level Support at Nexton

We’re looking for an exceptional Executive Assistant to join Nexton!

Responsibilities:

Professional (CEO Support / Business):

Manage a complex calendar and prioritize meetings effectively.
Track projects and deadlines, ensuring timely execution.
Prepare executive presentations and documents.
Organize business travel (flights, accommodation, logistics).
Filter emails and manage sensitive communications.
Coordinate meetings with internal and external stakeholders.
Provide general administrative support (payments, bookings, documentation).
Support logistics and scheduling for corporate events and networking.
Prepare weekly/monthly reports for the CEO.

Personal:
Organize family trips.
Manage personal appointments and commitments.
Coordinate with doctors, schools, clubs, and personal service providers.
Handle personal purchases, gifts, and errands.
Organize social or family events.
Track and organize personal expenses and accounts.


Requirements

Must Have:
Strong attention to detail: gets things right from the start and avoids careless mistakes.
Action-oriented mindset: gets things done, knows how to prioritize, and follows through quickly.
Fast execution: works with speed and knows when to accelerate without unnecessary delays.
Good aesthetic sense: takes care in the presentation of documents, communications, slides, and digital/physical environments.
Excellent organizational and prioritization skills.
Proficient in or quick to learn digital tools (Google Workspace, ClickUp, Superhuman, Slack, or similar).
Experience using AI tools to optimize tasks (e.g., ChatGPT, Notion AI, etc.).
High level of discretion and confidentiality.
Ability to make decisions independently.
Excellent written and verbal communication.
Advanced level of English.
Proactive, anticipatory, and critical thinker.
Flexible availability across time zones and fast-paced dynamics.


Nice to Have:
Prior experience as a C-level Executive Assistant.
Familiarity with the tech/startup environment.
Experience supporting personal tasks for an executive.
Experience with event or international travel planning.
Basic knowledge of accounting and budget tracking.
Studies in administration, communications, event planning, or similar fields.
Familiarity with automation tools for simple workflows.