Executive Administrative & Operations Coordinator for Family Office - Colombia

We are looking for a highly organized, proactive and detail-oriented Executive Administrative & Operations Coordinator to support the daily management of our Family Office, including businesses, real estate assets and a private yacht.
This is a full-time remote position for someone who enjoys bringing structure to complex operations, managing multiple priorities and ensuring every task is completed efficiently.

Responsibilities
· Maintain tracking spreadsheets using Excel or Google Sheets.
· Coordinate the maintenance and day-to-day operations of a private yacht.
· Communicate with crew members, suppliers, marinas and international service providers.
· Request, compare and follow up on quotations.
· Manage invoices and coordinate with the accounting team.
· Organize and maintain Google Drive and digital documentation.
· Coordinate with employees, lawyers, banks, suppliers and public authorities.
· Prepare reports, monitor ongoing tasks and support property administration.

Requirements
· Previous experience as an Executive Assistant, Administrative Coordinator, Operations Coordinator or similar role.
· Excellent command of Excel, Google Sheets, Google Drive and email.
· Experience managing invoices, documentation and supplier relationships.
· Strong organizational skills and the ability to work independently.
· Excellent written and spoken Spanish.
· Intermediate English (written required; spoken preferred).
· Experience in real estate, property management, yacht management or a Family Office environment is a strong advantage.

What we offer
· Fully remote position.
· Monthly compensation: USD 600.
· Full-time schedule, primarily during Spanish afternoon business hours (approximately 6:00 am–2:00 pm colombia).
· Long-term collaboration.
· Paid trial period before the long-term engagement begins.