About this project
admin-support / virtual-assistant-1
Open
Job Type:
📌 Remote ( Full-Time) | Freelance / Contract
Company:
Bellarosa Home Improvement (Home Services / Construction Industry)
Job Description:
We are seeking a highly organized, detail-oriented Bilingual Virtual Assistant (Spanish & English) to support our administrative operations, focusing on technician onboarding, client/technician paperwork, contract management, and record keeping.
Key Responsibilities:
✅ Onboarding of Technicians:
Assist in the hiring process by collecting & verifying documents (IDs, certifications, contracts).
Coordinate background checks and reference verifications.
Ensure all onboarding paperwork is completed accurately and stored securely.
✅ Document & Contract Management:
Maintain digital records of client contracts, technician agreements, and hourly work logs.
Organize and update company files (Google Drive/Dropbox/CRM).
Prepare, review, and send service agreements to clients and technicians.
✅ Administrative Support:
Schedule appointments, follow-ups, and reminders for technicians.
Assist with payroll tracking (hours worked, job completion verification).
Handle basic customer/technician inquiries via email or chat.
✅ Bilingual Communication (Spanish & English):
Translate documents or communications when needed.
Act as a liaison between English/Spanish-speaking clients and technicians.
Requirements:
✔ Fluent in Spanish & English (written & spoken – MUST).
✔ 1+ year of experience as a Virtual Assistant, Admin Assistant, or HR Support.
✔ Strong organizational skills – able to manage multiple tasks efficiently.
✔ Tech-savvy – comfortable with Google Workspace (Docs, Sheets, Drive), CRM tools, and digital filing.
✔ Experience with contracts/legal paperwork is a plus.
✔ Reliable internet connection and availability during business hours (EST preferred).
Preferred Skills (Not Mandatory):
Familiarity with QuickBooks, Trello, or Asana.
Basic knowledge of payroll/hourly tracking systems.
Previous work in construction/home improvement industry.
Category Admin Support
Subcategory Virtual Assistant
Project size Large
Delivery term: Not specified
Skills needed