Need Personal Assitant to Organize Unprecedented Open Water Swimming Records Across The World

Published on the November 24, 2018 in Admin Support

About this project

USD 500 - 1,000

This is an on-going service (starting with this 2 months project) consisting in planning and coordinating the execution of Unprecedented Solo Open Water Swimming World Record Challenges per year for the Swimmer Pablo Fernandez (see video:
I am an entrepreneur that sold his company ( and committed to donate part of the proceeds to charity causes. See my Pledge (
I decided that the best way to give back to society was through Unprecedented Open Water Swims around the globe and donate money to local charities in the regions where I swim.
An example was the Swim that I did from Senegal to Gambia (world record), a 9h 56minutes swim through the treacherous waters of Gambia River. See info:
As you see in the link, these swims need to be recognized by the Marathon Swimming Federation as official “documented swims” and need to follow a rigorous procedure to get their stamp. In the link before you can see the GPS route, video shootages, observers log, media coverage...
The work can be done remotely from anywhere in the world and consists in:
Identifying potential unprecedented open water swim challenges (two spots in the world, like channels, lakes, straits, rivers, water space among countries/continents…) that have not been swam yet.
Analyzing the feasibility of those potential challenges: Make sure that they have not been attempted before, understand see conditions…
Contacting and getting a local sponsor (not economically but logistically), normally local swimming federations, to assist with the overall assessment of the challenge: sea conditions such as currents behavior, winds, water temperature, sea wildlife… and also with logistical issues such as getting boats, cameraman with drone, local fishermen, best course of the route.
Making sure that the swim follows the rules and being the point of contact with them before and after the swim to make sure that the swim gets the “Documented Swim” official Stamp as a world record.
Getting the information, media materials and stories to a media agency (this will be outsourced) to make sure that the swim challenges get enough media coverage
Creating a “Brand” for the overall Challenges that will crystallize in a website featuring all the Swim Challenges, Records, Stories, Media coverage… No need to have IT technical capabilities (as the creation of the website / logo… will be outsourced), but the key is to have the broad picture and coordinate the execution of other freelancers (logo, design, videos…)
In a second step contacting and signing up financial sponsors that could contribute both by financing the swim challenges but also the charity causes.
I am looking for someone that has:
Strong organizational capabilities (to manage many tasks at the same time )
Great conversational capabilities in English as most of the work will be done over the telephone, video conferences and emails.
A “Can be Done Attitude” and Great “diplomatic” abilities. Most of this challenges will be in third world countries where the first reaction will be “It cannot be done”, so persistence and diplomacy are key in getting the ok from local sponsors
not necessary, but ideally “spanish speaking” capabilities
project budget:
it will consist between €400 and 900  per each 2 months project (depending on the profile), paid once the swim gets the “documented swim” stamp by the organization.

Category Admin Support
Subcategory Virtual Assistant
Project size Large
Is this a project or a position? Project
Required availability As needed

Deadline: May 03, 2021

Skills needed

Admin Assistant Microsoft Excel Virtual Assistant Event Planning Project Management English

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