Permit Operations Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to provide comprehensive administrative and operational support for our projects. The ideal candidate will be responsible for maintaining organization across our internal project management and document systems, ensuring accurate information throughout the project lifecycle.

Key Responsibilities:
Assisting with new project setup and maintaining organization across our internal project management and document systems.
Researching jurisdiction requirements, confirming submittal requirements, and assisting with preparation of project submittal matrices and review timelines.
Preparing permit applications and organizing project documentation prior to submittal.
Downloading, organizing, renaming, and maintaining project files according to company standards and folder structures.
Coordinating permit submittals and resubmittals after internal QC review by the Project Manager.
Updating project tracking systems with review dates, schedules, notes, statuses, and project activity.
Following up with jurisdictions regarding review status, plan check timelines, and submittal confirmations.
Downloading and organizing review comments, redlines, approvals, and jurisdiction correspondence.
Assisting with scheduling coordination meetings between project teams and plan checkers.
Reviewing incoming resubmittal packages for completeness prior to PM review.
Assisting with project follow-up items, transmittals, shipping coordination, and administrative project support.
Assisting with preparation of permit issuance documentation and project closeout coordination.

This role is heavily focused on organization, project coordination, operational follow-through, document management, and maintaining accurate project information throughout the life of a project.

Required Skills and Experience:
Highly organized and detail-oriented with strong written and verbal English communication skills.
Comfortable managing multiple moving tasks and deadlines simultaneously.
Proactive communicator who consistently keeps project information accurate and updated.
Experience with project coordination, operations support, permitting, construction administration, logistics coordination, or workflow management is a plus.
Comfortable communicating professionally with jurisdictions, consultants, and internal project teams via phone and email.