We are seeking a highly proactive and self-directed Virtual Assistant and Remote Operations Coordinator to manage and streamline the backend operations for a growing custom signage studio. This role is crucial for building and maintaining efficient systems and processes, ensuring smooth project execution from client inquiry to installation. The ideal candidate will be a systems-thinker, adept at identifying and resolving process inefficiencies, and committed to ensuring no detail is overlooked.
Key Responsibilities:
- Owning their business management platform end-to-end, serving as the central hub for all operations.
- Documenting existing workflows and developing Standard Operating Procedures (SOPs) to support business scalability.
- Proactively identifying and addressing operational gaps to enhance efficiency.
- Managing inbound client communications received via website and phone.
- Coordinating effectively with fabrication and installation vendors to maintain project timelines.
- Providing support for the quoting process, including vendor outreach and draft preparation.
Required Skills and Attributes:
- Demonstrated strong project coordination abilities, ensuring all tasks are completed accurately and on schedule.
- Exceptional written and verbal communication skills in English (professional level is essential).
- High level of tech-savviness, with the ability to quickly learn and master new software and tools.
- Self-motivated and proactive approach to work, anticipating needs and taking initiative.
- Availability to work during cst/est business hours, making this role suitable for candidates with strong timezone overlap.
This position will start at approximately 10 hours per week, with the potential to expand to 30-40 hours per week as the business continues to grow.
to apply
applying through our online form is strongly recommended — it gives your application the best chance of being reviewed and prioritized:
→
primedealassistants.com/careers
Alternatively, send your resume/CV + a 1-minute audio or video intro to
hello@primedealassistants.com with subject: "Virtual Assistant / Operations Coordinator"
Placed by Prime Deal Assistants — a bilingual staffing agency connecting businesses with vetted operations professionals.
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Project duration Not specified