Virtual Assistant – Property Management & Accounting Specialist

Job Description:
We are seeking a highly organized, detail-oriented Virtual Assistant with proven experience in property management, QuickBooks, bank reconciliations, and AppFolio to join our growing team. This role requires someone who can work independently, manage multiple priorities, and support the daily operations of a real estate/property management business.

Key Responsibilities:
•    Manage and reconcile accounts using QuickBooks on a regular basis
•    Perform accurate monthly bank and credit card reconciliations
•    Utilize AppFolio for tenant communication, rent collection, work order tracking, and lease management
•    Assist with onboarding and offboarding tenants, including lease creation and documentation
•    Process invoices, vendor payments, and rent disbursements
•    Prepare and maintain financial reports and assist in budget tracking
•    Respond to tenant and owner inquiries in a professional and timely manner
•    Support general administrative tasks, including data entry, email management, and file organization
•    Maintain up-to-date property records and ensure compliance with relevant regulations
•    Communicate regularly with property managers, vendors, and other stakeholders

Requirements:
•    Proven experience working with QuickBooks (Online or Desktop)
•    Hands-on experience with AppFolio property management software
•    Previous experience in property management or real estate administration
•    Strong understanding of bank reconciliation processes
•    Excellent communication and customer service skills
•    Highly organized with great attention to detail and accuracy
•    Self-motivated and able to work independently with minimal supervision
•    Proficient in Microsoft Office Suite and Google Workspace
•    Reliable internet connection and dedicated remote workspace

Preferred Qualifications:
•    Experience working with residential or commercial property portfolios
•    Knowledge of fair housing regulations and property management best practices
•    Bookkeeping or accounting certification is a plus