Bilingual Real Estate Virtual Assistant for Multi-Entity Operations

We are seeking a highly organized, detail-oriented, and proactive Bilingual Real Estate Virtual Assistant to serve as the operational backbone across three fast-paced real estate entities: Residential Sales (Agent Services), Rental Property Management, and Fix-and-Flip Investing. This is not a traditional, single-focus administrative role. You will balance transaction coordination, vendor communication, tenant relations, and multi-entity bookkeeping. If you thrive on variety, love building efficient systems, and have a sharp eye for numbers, this role is built for you.

Key Responsibilities:
1. Real Estate Agent Support & Transaction Coordination
  - Contract-to-Close Management: Coordinate real estate transactions from executed contract through closing, ensuring all compliance documents, signatures, and deadlines are met.
  - Client & Stakeholder Communication: Act as a liaison between clients, escrow/title companies, lenders, and co-agents.
  - Agent Bookkeeping: Track sales pipelines, commissions, business expenses, and marketing spend.
2. Rental Property Management
  - Tenant Relations: Handle daily tenant communications, coordinate maintenance requests, and manage lease renewals or onboarding processes.
  - Property Bookkeeping: Track monthly rent collections, manage security deposits, log repair expenses, and help generate monthly cash-flow reports.
  - Listing & Marketing Coordination: Assist in posting rental vacancies, pre-screening applicants, and coordinating showings.
3. Fix-and-Flip Project Support
  - Project Bookkeeping: Maintain strict budget tracking for active renovation projects, categorize material receipts, track contractor draws, and monitor overall project ROI.
  - Vendor & Contractor Management: Serve as a key point of contact for contractors, sub-contractors, and material suppliers. Coordinate delivery schedules, request quotes, collect W-9s/lien waivers, and follow up on project timelines.