Executive Administrative Assistant (Remote)

About Us
Instant Assistance LLC is a dynamic virtual assistant company specializing in providing tailored
support to Real Estate professionals. We are committed to simplifying workflows, streamlining
operations, and helping businesses scale efficiently. As a fully remote team, we pride ourselves
on excellence, professionalism, and fostering a collaborative work environment.

Position Overview
We are seeking a highly organized and proactive Administrative Executive Assistant who can
help our management team grow. This is a remote role ideal for someone who thrives in a
fast-paced environment, detail-oriented environment and has a passion for providing top-tier
administrative and executive support within the real estate sector.

Key Responsibilities
● Provide comprehensive executive support to Management team, scheduling meetings,
drafting documents and its organization
● Manage MLS listings, databases, and property information with precision.
● Organize and maintain client files, contracts, and documents.
● Handle calls, messages, and emails with excellent etiquette and professionalism.
● Assist with basic marketing tasks such as maintaining a social media presence when
needed.
● Support transaction coordination and ensure deadlines are met.
● Prepare reports, presentations, and other administrative documents as needed.
Key Qualifications
● Proven experience as an Executive Assistant, Administrative Coordinator, or similar role.
● Strong organizational skills with attention to detail.
● Proficiency in managing CRM's, and tools like Microsoft Office, Google Suite, and Canva.
● Experience with MLS platforms and transaction management tools is desired.
● Excellent written and verbal communication skills.
● Ability to manage competing priorities and work independently in a remote setting.
● Strong communicational skills, able to provide reports, make follow up to accomplish
deadlines
● Flexible and adaptable mindset with a positive, can-do attitude.
● Real Estate Experience is a plus