Proactive Virtual Assistant for Online Fitness Coaching Business

We are seeking a highly organized and proactive Virtual Assistant to support the operations and client success functions of an online fitness coaching business. The ideal candidate will be instrumental in ensuring clients remain organized, accountable, and consistently progressing towards their fitness goals, while maintaining smooth business operations.

Key Responsibilities:
* Efficiently manage email correspondence, calendar scheduling, and Google Drive organization.
* Systematically organize client data within Trainerize, spreadsheets, and other relevant files.
* Accurately track client check-ins, progress photos, and body measurements.
* Proactively identify and flag clients who may require adjustments to their calorie intake, macronutrients, or training programs.
* Update and customize meal plans based on provided templates and coaching guidelines.
* Conduct follow-ups with inactive clients and send timely reminders.
* Monitor and track client renewals, onboarding processes, and gather testimonials.
* Contribute to the continuous improvement of existing systems, Standard Operating Procedures (SOPs), and workflows.
* Perform basic tasks related to Canva for visual content and assist with social media scheduling.

Requirements:
* Excellent command of written and spoken English is essential.
* Demonstrated ability to be highly organized and possess a strong attention to detail.
* Proactive and dependable work ethic.
* Comfortable and proficient with Google Workspace tools and familiar with using ChatGPT for various tasks.
* Capable of working independently and managing tasks effectively without constant supervision.
* A basic understanding of fitness principles, including calories, macronutrients, and muscle building, is required.

We are looking for a long-term partner who:
* Anticipates and solves problems before they become apparent.
* Enjoys creating and optimizing operational systems.
* Takes full ownership of their responsibilities.
* Desires to grow and evolve with a single business over time.
* Is genuinely committed to helping clients achieve outstanding results.

This is a part-time role, starting at 5-10 hours per week, with significant potential to expand to 20+ hours per week based on performance and business needs.