Sales Virtual Assistant for Dynamic Team Support (English Advanced)

We are seeking a highly organized and proactive Sales Department Assistant to support our dynamic sales team. This position plays a key role in ensuring seamless coordination between sales representatives, clients, and internal departments. The ideal candidate will be responsible for a range of duties including order processing, data entry, customer follow-ups, calendar management, and report generation.

Responsibilities:
-Provide excellent customer service to our customers.
-Support the sales team with administrative tasks including order processing, quote creation, follow-ups and vendors order processing.
-Assist in preparing sample menus, estimates, and quotes for prospective clients.
-Manage incoming and outgoing calls with clients and suppliers, ensuring clear communication and timely resolution of inquiries or requests.
-Conduct research on prospective customers, competitors, market trends, and more.
-Identify, follow up on, and help close potential sales leads.
-Schedule appointments, manage calendars, and organize meetings and training sessions.
-Track and compile weekly sales reports for the Sales Coordinator and Operations team.

Recommended Skills and Abilities:
-Excellent oral and written communication skills.
-Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Excel, Outlook).
-Strong attention to detail and accuracy.
-Comfortable using digital communication platforms (WhatsApp, Zoom, VoIP phone system, etc.).
-Ability to work independently and manage time effectively in a remote setting.
-Fast learner with a proactive approach to problem-solving.
-Ability to prioritize tasks and work well under pressure.
-Ability to handle confidential information with discretion.
-Sales and/or customer service experience is a plus.
- Must be bilingual: English and Spanish (Advanced).

Experience and Education
-High School Degree or College Associated.
- +2 Previous experience as a sales assistant, administrative, or customer service role is preferred.

Job Requirements
-    Reliable high-speed internet connection.
-    Personal laptop or desktop computer.
-    Quiet, interruption-free workspace.
-    Smartphone with WhatsApp installed.
-    Headphones for calls and meetings.
- Man or Women between 30 - 50 years old.
- Work Monday to Friday
- USA Time zone  (8:30 am est. – 5:00 pm est.)
- Work remote