Virtual Administrative Assistant for Luxury Real Estate Team

$5-$8 per hour. 20 hours a week. May transition soon to 40 hours.

We are a top-producing luxury real estate team in Los Angeles, specializing in properties ranging from $3M to $100M+ across the Westside. We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to manage our backend systems and processes, allowing our team to focus on client relations and deal closures. This role is crucial for ensuring all operational aspects are meticulously handled before the start of each day.

The primary responsibilities include:

Research and Lead Enrichment: Conduct thorough research to enrich leads and farm contacts with essential information such as phone numbers, email addresses, ownership details, and social media presence.
Contact Management in CRM: Accurately log and maintain all contacts within our HubSpot CRM, updating deal stages, adding detailed notes, applying relevant tags, and setting up follow-up tasks.
Property Information Compilation: Pull MLS listing photos and compile comprehensive property details for inclusion in our newsletter reports.
Buyer Research: Perform research on buyers involved in recent transactions to gather relevant insights.
Outbound Follow-up Support: Handle a small volume of outbound prospect follow-up, including sending email sequences, leaving voicemails, and composing texts on behalf of the team.
General Administrative Tasks: Manage file organization and maintain various lists for mailer and email marketing campaigns.

We are looking for a candidate who possesses:

Fluent English: Exceptional written and spoken English communication skills are non-negotiable.
Attention to Detail: A strong emphasis on accuracy and thoroughness over speed.
CRM Experience: Prior experience with CRM systems is required, with HubSpot experience being a significant advantage.
Independence: The ability to work independently and adhere to established Standard Operating Procedures (SOPs).
Location and Availability: Based in Latin America and available to work during your local morning hours to align with our team's schedule.
Technical Requirements: Reliable internet connection and a quiet, professional workspace.
Bonus Skills: Experience in us real estate, familiarity with mls, or an interest in architecture and design are a plus.