Part-Time Operations & Technology Coordinator, Executive Coaching Firm

¿Te gusta que todo funcione: sistemas, agendas y procesos? Únete a una firma de coaching ejecutivo en EE.UU. (Inglés requerido).

Love being the person who makes the tech, calendars and processes just work? We're Jarvis, and we place remote professionals with US businesses. A boutique US executive coaching firm that serves C-suite leaders and private-equity teams wants an operations and tech pro to run the machine behind its premium client experience. You'll build real systems (automations, a client portal in Notion) and help shape how the firm grows.

About the role
A long-term, part-time role at the heart of the firm's operations. You'll keep the tools running, build automations, coordinate schedules across a team of associate coaches, and turn good ideas into documented processes.

What you'll do
- Maintain and troubleshoot the tech stack: Google Workspace, Zoom, GoHighLevel, Notion, Otter and Slack.
- Build automations and connectors between tools, and help build a client portal in Notion.
- Oversee engagement scheduling across associate coaches and executive clients.
- Spot gaps, suggest better processes, and write and roll out SOPs.
- Make sure every client touchpoint feels polished and white-glove.

What we're looking for
Must-haves:
- 2+ years in operations, tech or systems support for a service business.
- Hands-on with GoHighLevel and Notion, and you've built automations yourself.
- You've managed complex scheduling across several people's calendars.
- You've written and rolled out SOPs.
- Polished, professional written English. Comfortable around senior executives.
Nice-to-haves:
- Coaching, consulting or professional-services experience.
- Zapier or Make, and Notion portal or database builds.

Schedule
- 20 hours a week, Monday–Friday, 1–5 PM Arizona time (3–7 pm us eastern / 12–4 pm us pacific in winter).
- Long-term.
- Pay: USD $6.90–7.75 per hour.

How to apply
Send a Workana proposal that starts with the word "SYSTEMS" and includes: (1) one automation or Notion build you made (what it fixed and which tools it used), and (2) how you'd handle three coaches double-booked with the same executive client.

Español (resumen)
Rol de medio tiempo y largo plazo (20 h/semana, lunes a viernes, 1–5 PM hora de Arizona) manejando tecnología, automatizaciones (GoHighLevel, Notion), agendas y SOPs para una firma de coaching ejecutivo. Pago: USD $6.90–7.75 por hora. Empieza tu propuesta con "SYSTEMS".