Evaluating bids

Executive Assistant C-level (Marketing Technology background)

Published on the October 31, 2023 in Admin Support

About this project


Company Summary:

Profitable Media takes businesses to the next level. Our core objective can be summarized in 4 simple words – We Scale Digital Businesses. With everything we do, every single service we offer… we’re focused on helping Clients GROW their brand, sales, profits and market position. In fact, as the first business-building company focused entirely on offering “A True Full Service One Stop Shop” with integrated marketing and engineering services – there’s no project we can’t tackle. We truly focus on helping clients be as profitable as possible.


Job Summary:

As a seasoned Executive Assistant, you are the cornerstone for ensuring seamless operation within the C-suite. With a focus on HR functions, payroll, and simple accounting, you’ll facilitate day-to-day efficiencies and long-term initiatives alike. Your role involves juggling various tasks, from recruitment and onboarding to diary management and expense control. You'll be collaborating with various departments, ensuring effective communication between senior management, clients, and external partners. If you have a knack for operational efficiency, high-level executive assisting, and the flexibility to adapt in a dynamic environment, we’d love to meet you!


HR Functions: Experience in recruitment, onboarding, and maintaining employee records.
Executive Assisting: Proven track record in high-level executive assistance.
Payroll: Skilled in payroll processes and management.
Simple Accounting: Capable of handling basic financial data and accounting tasks.
General Admin Work: Proficient in general administrative responsibilities.

Key Duties:

Assist with a wide variety of tasks aimed at minimizing the impact on the C-suits's time.
Provide extensive diary management for the C-suits, utilizing various platforms, and arranging internal and external meetings and calls.
Act as the first point of contact among senior management, employees, clients, and external partners.
Liaise with internal and external stakeholders, candidates, and clients, ensuring that inquiries are handled effectively and promptly, and providing progress reports as appropriate.
Manage expenses and liaise with the finance function to guarantee the prompt and efficient administration of payments and invoices.
Play a role in HR initiatives, ensuring that correct procedures are followed for recruitment and onboarding. Keep records of all employee reviews and staff training development plans.
Support the recruitment process, including scheduling interviews and assessments
Process key documentation, including contracts and agreements.
Handle Payroll and simple accounting tasks.
Perform general admin work, as required.
Act as an extension of the C-suits in meetings, taking notes and sending follow-up emails.

Role Requirements:

Over 3 years' experience as an Executive Assistant at the C-level.
Previous experience in a MarTech agency is a plus.
Availability: 10:00 - 19:00 PST
Fluent in spoken and written English.

About You:

Not afraid to straighten out the C-suite team and take initiative in work
Problem-solver with strong autonomy
Excellent communicator.
Detail-oriented and organized.
Flexible and adaptable.
Self-driven with a passion for learning.

Why Work Here:

Your contributions are valued and impactful.
Be part of a growing business.
We invest in your personal and career growth.

Project overview

Ideally, the candidate has experience in supporting C-lvl candidates, in marketing agencies, advertising agencies, martech agencies, or dev agencies.

Category Admin Support
Subcategory Virtual Assistant
Project size Large
Is this a project or a position? Project
Required availability As needed

Delivery term: Not specified

Skills needed