Experienced Executive Assistant for Chief of Staff - Venture Operations & Project Management

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief of Staff. This role is critical in ensuring smooth daily operations, managing key relationships, and supporting strategic initiatives within our venture operations.

Key Responsibilities:

Executive & Administrative Support
Information & Communication Hub: Filter and manage incoming/outgoing emails, draft correspondence, and ensure the Chief of Staff is briefed on critical issues.
Calendar management: scheduling across time zones
Travel & Logistics: Arrange travel itineraries, accommodations, and transportation for the Chief of Staff.
Handle ad hoc requests with minimal guidance
Assisting the Chief of Staff by conducting research and preparing reports or presentations that support long-term strategic planning.

Venture Operations & CRM
Maintain and continuously improve CRM systems tracking investors, founders, partners, and the deal pipeline
Track deal flow, follow-ups, and ongoing conversations across multiple threads and timelines
Support research, context gathering, and preparation related to investments, partnerships, and internal initiatives
Organize and maintain internal documents, notes, trackers, and reference materials so information is easy to access and up to date

Project & Process Management
Build and maintain systems (SOPs, trackers) to reduce friction and repeat work
Own timelines for projects and follow-ups, proactively nudging stakeholders and flagging risks
Support special projects such as investor updates, internal planning, events, or cross-functional initiatives
Identify gaps, inefficiencies, or breakdowns in workflow and propose improvements

Requirements:
Experience as an Executive Assistant or similar role supporting senior leadership
Excellent organizational skills and attention to detail
High ownership mindset
Comfort working remotely and managing your own time
Experience with tools like Google Workspace, Slack, Notion, Airtable, CRMs, or similar systems