Remote Construction Office Coordinator / Assistant – English & Spanish

We are a growing construction and home improvement company looking for a reliable, organized, and proactive Office Coordinator / Office Assistant to support our daily operations remotely. Perfect English and Spanish are required. Schedule: Monday to Friday, 9:00 am to 5:30 pm eastern time. Responsibilities: Communicate with customers, subcontractors, vendors, suppliers, and trade partners. Prepare, send, and follow up on estimates and proposals. Prepare invoices and help track payment follow-ups. Coordinate schedules with customers, crews, subcontractors, and suppliers. Schedule and confirm material deliveries. Keep customer notes, project details, estimates, invoices, schedules, and payment records organized. Support management with daily office tasks and project coordination. Help improve follow-up systems, customer communication, and office organization. Ideal Candidate: Speaks and writes excellent English and Spanish. Available during the required Eastern Time schedule. Strong communication and follow-up skills. Highly organized, detail-oriented, responsible, and proactive. Comfortable managing calls, emails, schedules, deadlines, and customer updates. Has experience with email, spreadsheets, calendars, estimates, invoices, CRM systems, or project management tools. Construction, home improvement, real estate, dispatching, office management, or project coordination experience is a strong plus. This is a long-term remote role for someone who wants to grow with a construction company and support daily operations, customer service, scheduling, estimates, invoices, payment follow-up, subcontractor coordination, and material delivery coordination.